Description
Company secretaries (excluding qualified chartered secretaries) file and maintain company records, translate notes and dictation into typewritten form and perform other clerical tasks within commercial organisations.Main Tasks
- Opens, sorts, distributes and files correspondence (both hard copy and electronic);
- Uses appropriate software to produce correspondence, memoranda, reports, presentations and other documents from drafts, handwritten copy or by transcribing dictation;
- Deals directly with routine correspondence;
- Files and retrieves documents, sets up and maintains filing systems and reproduces copies of documentation as required;
- Keeps appointments diary, makes travel arrangements and arranges conference and other functions;
- Arranges meetings, circulates agenda and other meeting documents, attends meetings, and takes and prepares minutes;
- Answers, screens, handles and directs telephone requests and enquiries, takes messages and forwards to the appropriate member of staff;
- Undertakes reception responsibilities by greeting visitors and arranging refreshments;
- Ensures office supplies such as stationery and equipment are maintained.
Qualifications
There are no minimum academic requirements, although entrants to professional secretarial courses typically require GCSEs/S grades. NVQs/SVQs in Administration are available at Levels 2, 3 and 4.UK Prospects
29000
Workforce Size
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